Job Description

1. Core Function: Rental Accounting and Collections (Accounts Receivable)

Rent Invoicing:

Prepare and issue monthly rent invoices, common area maintenance (CAM) charges, and utility bills to tenants based on executed lease agreements.

Collection Management:

Track, record, and reconcile daily rent receipts (cheques, online payments) against tenant ledgers, proactively following up on all overdue rental payments.

Security Deposit Management:

Maintain a detailed ledger of all tenant security deposits, ensuring funds are held in compliance with regulatory and lease terms, and accurately processing interest and refunds upon lease exit.

Lease Abstraction:

Review new and renewal lease documents to accurately set up billing schedules, tax implications, and CAM reconciliation formulas in the accounting system.

2. Maintenance, Repairs, and Vendor Accounting (Accounts Payable)

Invoice Processing:

Process invoices from vendors and contractors related to

repairs, routine maintenance, and facility management services

.

Cost Tracking:

Accurately allocate maintenance costs to specific properties or client accounts, ensuring costs are within budgeted limits.

Vendor Payments:

Assist the AP team in preparing payment runs for maintenance vendors, ensuring all supporting documentation (work orders, approvals) is attached.

Budget Monitoring:

Assist the Property Manager in tracking actual maintenance expenditure against the budgeted property management fees and operational costs.

3. Client Reporting and Resale Commission Accounting

Owner Statements:

Prepare and dispatch accurate and timely

Monthly/Quarterly Owner Statements

, detailing rental income received, expenses incurred (maintenance), property management fees, and net funds remitted.

Resale Commission:

Calculate and record sales commissions earned on property resales, ensuring proper revenue recognition upon successful closing.

Client Coordination:

Handle financial queries from property owners regarding their statements, rental receipts, and expense allocations with a professional and client-focused approach.

4. General Ledger, Bank, and Tax Compliance

Bank Reconciliation:

Perform daily reconciliation of the Property Management bank accounts, focusing on matching rental receipts and maintenance disbursements.

Journal Entries:

Prepare and post monthly journal entries for depreciation, amortization of prepaid expenses, and accruals related to services and commissions.

GST on Services:

Accurately account for and reconcile

GST (Output Liability)

on property management fees, rental income, and resale commissions.

Petty Cash:

Manage and reconcile petty cash for small, on-site administrative expenses.

5. Inter-Departmental Coordination

Leasing Team:

Coordinate lease commencement dates, rent-free periods, and tenant details for accurate billing setup.

Facilities Team:

Act as the finance liaison to receive and verify maintenance work orders and completion sign-offs before processing vendor payments

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,500.00 per month

Work Location: In person