Job Description

Job Summary:

The School Accountant plays a key role in managing the school's financial activities, including fee collection, vendor payments, petty cash, and ERP data reconciliation. The role demands strong organizational skills, attention to detail, and the ability to work with spreadsheets and school ERP software. This position supports overall financial transparency and efficiency within the institution.

Key Responsibilities:

1. Fee Collection and Accounting

Handle

daily collection entries for annual fees

and various fee types (Global Excellence, ASG, miscellaneous such as books and lanyards). Maintain accurate

collection records

in both Excel and ERP systems. Prepare and update the

Daily Collection Sheet

and

Discount Sheet

. Match and reconcile ERP entries with Excel collection sheets to ensure data consistency. Maintain

cash and cheque details

along with deposit dates and provide daily banking updates.

Deposit all collected cash

and maintain proper documentation and records.

2. Vendor Management and Payments

Maintain vendor payment details

and track pending dues. Work on

backdated Purchase Orders (POs)

and create new ones as required.

Send vendor invoices to finance

for booking and take follow-ups for payment status. Maintain a structured

Excel file of all POs

for both IBGS Phursungi and Uday Baugh campuses.

3. Fee Follow-ups and Communication

Generate and update

due fee lists

for follow-up by the front office team. Assist in assigning

fee concessions

for the upcoming academic year (2025-26) and maintain the relevant academic list.

4. Petty Cash Management

Maintain

Petty Cash Sheet and files

. Communicate requirements to the

head office for petty cash replenishment

and maintain proper backup documentation.

5. Data Management and Reporting

Maintain and update

important Excel sheets

of all account data. Ensure

Google Sheets backup

of all key accounting data. Provide regular reports and insights to school leadership on collection trends, fee dues, and payment statuses.

Qualifications:

Bachelor's degree in Accounting, Finance, Commerce, or related field.

2-5 years of relevant experience, preferably in an educational institution.

Familiarity with school ERP systems is essential.

Knowledge of accounting principles, purchase order processing, and petty cash handling.

Key Skills:

Proficiency in Excel and Google Sheets.

Accuracy in data entry and reconciliation.

Strong organizational and multitasking abilities.

Excellent communication and coordination skills.

Ability to meet deadlines and follow up on pending tasks proactively.

Job Type: Full-time

Pay: From ?20,000.00 per month

Benefits:

Commuter assistance Leave encashment Paid sick time Paid time off
Language:

English (Preferred)
Work Location: In person

Expected Start Date: 26/05/2025