Job Description

The Accounts Head will be responsible for complete financial oversight of the school, ensuring accurate accounting, timely fee collection, statutory compliance, and robust financial controls. The role demands end-to-end ownership of school finances, from daily transactions to strategic financial reporting and audits.

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Key Responsibilities

1. Fee Collection & Revenue Management

Oversee student fee collection*, reconciliation, and monitoring of outstanding dues

Ensure proper accounting of fees across modes (cash, cheque, online portals, bank transfers)
Prepare and track fee demand, receipts, concessions, refunds, and waivers*

Coordinate with administration for defaulters and structured follow-ups
Ensure accuracy of student-wise and class-wise fee records
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2. Accounting & Bookkeeping

Maintain complete books of accountsincluding cash book, bank book, ledgers, journals
Ensure accurate recording of all income, expenses, assets, and liabilities
Supervise daily accounting entries and vouchers
Monitor petty cash and operational expenses
Ensure adherence to accounting standards and internal policies
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3. Statutory & Compliance Management

Ensure timely payment and filingof all statutory dues, including but not limited to:
GST
TDS (salary & vendor-related)
PF, ESI, Professional Tax
Income Tax compliance (returns, assessments, notices)
Maintain compliance with education department financial regulations
Handle audits, assessments, and liaison with statutory authorities
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4. Payroll & Salary Processing

Oversee monthly payroll processingfor teaching and non-teaching staff
Ensure accurate computation of salaries, deductions, and statutory contributions
Manage payslips, salary registers, and payroll-related compliance filings
Address employee payroll queries professionally
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5. Financial Planning, Budgeting & Control

Prepare and monitor annual budgetsfor the school
Track actuals vs budget and highlight variances to management
Advise management on cost control, fund utilisation, and financial efficiency
Ensure optimal cash flow management
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6. Reporting & Management Information System (MIS)

Prepare monthly, quarterly, and annual financial reports*

Present clear MIS reports on fee collections, expenses, outstanding dues, and cash flow
Support management in decision-making through accurate financial insights
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7. Audit & Risk Management

Coordinate internal and external audits
Ensure readiness of records and documentation
Address audit observations and implement corrective actions
Strengthen internal controls to prevent errors or financial leakage
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8. Vendor & Asset Management

Oversee vendor payments and ensure proper documentation
Maintain fixed asset registers and depreciation schedules
Ensure compliance in procurement-related financial processes
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Qualifications & Skills

Educational Qualifications

Bachelor's degree in Commerce / Accounting / Finance
CA Inter / CMA Inter / M.Com preferred
Experience

7-10 years of experience in accounting, preferably in schools, educational institutions, or trusts*

Proven experience handling statutory compliance and audits independently
Technical Skills

Strong knowledge of GST, TDS, PF, ESI, Income Tax*

Proficiency in accounting software (Tally / ERP / school fee management systems)
Advanced knowledge of MS Excel and financial reporting
Soft Skills

High level of integrity and confidentiality
Strong attention to detail and analytical skills
Ability to manage deadlines and multiple responsibilities
Good communication and coordination with management, staff, and auditors
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Key Competencies

End-to-end financial ownership
Compliance-driven mindset
Process improvement and control orientation
Strategic financial oversight
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

Leave encashment Provident Fund
Work Location: In person