Job Description

Overview:

This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure accounting or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist.

Not Required:

Pure accounting profiles (this is not a GL/reconciliation job) Formal logistics background (we do not want shipping coordinators or customs agents)

Key Responsibilities:

Fluent in English (written and spoken)

Complete daily procurement tasks based on customer orders Communicate with suppliers via Email for quotations, lead times, and shipping documentation Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules Entry of Purchase Orders into QuickBooks Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location Support inventory management: updating stock arrivals, purchase order matching, costing entries Maintain internal systems (Excel trackers + QuickBooks use) with up-to-date, accurate data Raise red flags early if data is missing, suppliers are non-responsive, or delays occur Assist with basic vendor accounting (invoices, payment approvals, costing matching)

Daily Tools:

Excel: Strong understanding of formulas, filters sorting, data entry discipline Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting QuickBooks: Inputting PO, updating item receipts, assigning costs, strong proficiency in QuickBooks required Cin7 : Knows how to combine use Cin7 + QuickBooks

Required Profile:

Fluent in English (written and spoken)

Degree in business, accounting, or commerce helpful, but not mandatory 1-3 years' experience in procurement, inventory, commercial support, or admin Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required High personal accuracy: You double-check your own numbers before others do Comfortable working under deadlines, across departments, and occasionally beyond hours

Cultural Fit:

Calm, methodical, quietly responsible Doesn't wait to be spoon-fed Willing to learn structure and take ownership of their section
Job Type: Full-time

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

Do you know QuickBooks?
Language:

English (Required)
Work Location: In person