Job Description

Job Title:

School Office Admin Assistant & Accountant

Reporting To:

School Principal and Trust/Management Representative

Role Summary:

The individual will play a multi-functional role combining administrative support, transport operations, and financial accounting. The role requires excellent organizational skills, attention to detail, accountability, and a strong sense of responsibility to ensure the smooth functioning of school operations and compliance with CBSE and statutory norms.

Assist in day-to-day front-office operations and clerical tasks Maintain student records, staff attendance, and internal documentation Prepare reports, meeting minutes, circulars, notices, and communication to parents and staff Liaise with the Principal and Management for scheduling meetings and school-wide events Ensure filing and storage of key documents--physical and digital--for audits and inspections Manage inventories and coordinate with vendors for stationery, supplies, and repairs Oversee the daily operation of the school transport system including route planning, driver assignments, and punctuality Ensure compliance with RTO, safety, pollution control, and insurance requirements for all school vehicles Coordinate with transport vendors, drivers, and vehicle maintenance providers Maintain logs of fuel usage, service schedules, fitness certificates, and driver performance Handle complaints and concerns from parents regarding transportation Ensure safe pickup and drop logistics and emergency protocols for student transport Maintain all financial records including fee collection, expense logs, bank reconciliations, and petty cash Manage monthly payroll for staff including statutory deductions (EPF, ESI, TDS) Prepare and submit monthly financial reports to management Coordinate with auditors and external consultants for periodic audits and compliance Handle vendor payments and maintain accounts payable/receivable ledger Support in budget preparation and financial forecasting for school operations Generate and send timely fee reminders and receipts to parents

Qualifications & Experience:

Bachelor's Degree in Commerce, Business Administration, or equivalent Minimum 3 years of experience in school administration, transport management, or accounting Familiarity with Tally, MS Excel, and school ERP systems preferred Knowledge of CBSE school operational norms and transport safety regulations

Skills & Competencies:

Strong multitasking and time-management abilities Excellent written and verbal communication in English and Malayalam Trustworthy, discreet, and able to handle confidential information Problem-solving mindset with attention to safety and compliance Ability to work collaboratively with staff, parents, and external agencies Full-time role, 6-day working week (Monday-Saturday)

Documents to be Submitted (upon joining):

Resume with references Educational certificates ID proof and address proof Previous employment experience letters.
Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Application Question(s):

Are you currently residing in Kochi ? If so specify ? Are you good at managing people, talking to them and getting work done ? Do you have previous experience in a School as Admin ? Are you good with and have experience in Accounting, Tally, Excel, ERP ?
Work Location: In person