Job Description

About Us

Every minute of every day, in nearly every country across the globe, Smiths Detection people and technology make the world a safer place. We safeguard people, business and infrastructure with the latest innovations and screening technology for aviation, ports, borders, defense, and security across 55 countries around the globe

Life At Smiths -

• Global leader: We impact critical systems every day with sites in 17 countries and six centers of research excellence. From pioneering to powering life-changing innovation, we\'re delivering threat detection and screening solutions to safeguard the world from threat
• Digital growth: A key part of our capability is the integration of digital technology across our business and our operations in more than 55 countries, will be critical to our continued success
• Exciting opportunities: Our growth is creating exciting opportunities to work with experts in physics, chemistry, electronics, mechanics, production, computer science, and AIML
• International environment: With some projects, work requires global collaboration and the potential to travel and grow with the business.

To supervise and manage the day-to-day Accounts Payable activities of a team of AP Assistants within Pune Shared Service Centre for designated internal customers

Duties & Responsibilities

What you will do-

• Line Management of Accounts Payable Assistants
• Managing team objective setting and performance appraisals
• Leading various PTP project improvements, Knowledge Transfer planning, New system implementations
• Esker Superuser
• Managing the delivery of the daily/weekly/monthly tasks of the Accounts Payable Team
• Administration of the Esker AP System for invoice receipt, reading and subsequent approval and posting to SAP
• Dealing with queries and questions from invoice approvers
• Liaising with Purchasing Department Heads for resolution of issues
• Reconciliation of vendor statements to SAP
• Maintenance of vendor (3rd Party & Employee) sensitive finance information
• Preparation of SAP Payment Proposals and upload to banking platform
• Clearance of AP related bank account reconciling items and oversee the bank reconciliation process
• Monthly reconciliation of Intercompany Balances
• Monitoring of the Concur SAP Cockpit and resolution of issues
• Support testing of AP system changes as required
• Ensuring vendor invoices are processed and paid in accordance with the agreed terms or are escalated / reported where this is not possible
• Preparation of weekly cash payment forecast
• Review of Aged Accounts Payable/GRIR reports and managing actions for the team to support
• Oversee Creditors revaluation monthly and subsequent reversal in next month
• Ensuring minimum financial controls are undertaken on a timely basis
• Managing the quality of service provided to internal customers
• Ensuring communications with Vendors, Purchasing Departments, approvers, and other internal stakeholders is responsive and timely
• Preparation of reports and information for the Accounts Payable Manager as required
• Supporting Internal and External Audits
• Oversee archiving and filing of documents in line with Country legislation
• Act as backup to other team supervisor as needed
• Other AP activities as required

The Individual

What you will definitely need-

• Good working knowledge of SAP ECC6 is a must
• Experience of working within a Shared Service Centre in a Manager/Team handling role
• Ability to lead project initiatives and coordinate with cross functional stakeholders located outside India
• Previous experience with MNC\'s across Asia Pacific and Middle East countries an advantage
• Sound knowledge of GST/VAT, WHT and India foreign current payments process.
• Fast learner with the ability to pick up new systems and processes
• Great attention to detail
• Good communicator with fluency in business English (written and spoken)
• Knowledge of another foreign language is an advantage
• Excellent MS Office skills, particularly Excel (v-lookup, pivot tables) for data analysis
• Numerate with accounting knowledge
• Well organized with strong task management skills
• The ability to work to deadlines and on different shifts, as applicable
• A flexible approach and the ability to work on own initiative is essential.
• A good team player
• Ability to work in a Shared Service Centre environment for multiple companies from various countries
• Ability to cope with month end reporting, tight deadlines
• Ability to create and maintain a good working environment within the finance team, manage actions and to resolve disputes
• Reporting to Head of Accounts Payable SSC
• Local Procurement teams for resolving blocked invoices
• Financial Controllers for the approval of payment proposals and bank payments
• Contact with vendors to resolve queries and validate changes to sensitive financial information

To find out more about life at Smiths Detection check out our LinkedIn page and follow our story

Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place.

Diversity & Inclusion:

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation - including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career\'s website ( )or LinkedIn.

Smiths Detection