Job Description

JOB DESCRIPTION FOR THE POSITION OF THE FINANCE OFFICER

Position Summary

The Account Officer at Dhar Kshatriya Vikas Sansthan will be responsible for maintaining day-to-day financial records, ensuring accuracy in accounting processes, managing vouchers, ledgers, and bank reconciliations, and supporting the Finance Officer in financial documentation and compliance. This position plays a key operational role in ensuring that all financial transactions are recorded and maintained properly and that statutory obligations are fulfilled in a timely manner.

Key Responsibilities

1. Daily Accounting Operations

Maintain accurate books of accounts including cash book, bank book, ledgers, and journals. Record all day-to-day financial transactions using accounting software (e.g., Tally ERP or equivalent). Manage and file physical and digital documentation for all transactions.

2. Voucher and Invoice Management

Prepare and process payment vouchers, receipts, bills, and invoices. Ensure proper approval and supporting documentation for all payments and receipts. Enter transactions into the accounting system with correct coding and categorization.

3. Bank & Cash Reconciliation

Conduct monthly bank reconciliation and verify balances. Reconcile petty cash and maintain cash flow records. Monitor and report discrepancies in financial records and coordinate resolution.

4. Statutory Compliance Support

Assist in preparation and timely filing of statutory returns (TDS, GST, PF, ESI, etc.). Ensure timely payments of statutory liabilities under supervision. Support Finance Officer during audits by preparing required schedules and documents.

5. Payroll and Reimbursement Assistance

Assist in preparation of salary sheets and employee reimbursements. Maintain leave, attendance, and staff-related accounting records. Help calculate deductions and benefits under guidance.

. Financial Record Keeping

Maintain records for vendor payments, advances, and settlements. Track and record donations, grants, or fund receipts and usage. Support budgeting and financial forecasting by providing transactional data.

. Qualifications & Experience

Bachelor's degree in Commerce or Accounting (B.Com required, M.Com preferred). Minimum 2-4 years of experience in accounting, preferably in NGOs, trusts, or non-profit institutions. Hands-on experience with Tally ERP, MS Excel, and other financial software tools. Basic understanding of income tax, TDS, GST, and other relevant statutory requirements. Experience maintaining physical and digital accounting records.

. Desirable Attributes

High integrity and attention to detail. Ability to meet deadlines and manage time effectively. Good communication and coordination skills. Willingness to learn and grow within the finance function. Familiarity with donor reporting or NGO finance practices is a plus.
Job Type: Full-time

Pay: Up to ?25,000.00 per month