Job Description

Job Opening: Expense Executive

Company Name:

indian ion exchange & chemicals ltd

Location:

[Ahmedabad/ Naroda GIDC]

Role Overview

An Expense Executive is responsible for monitoring, recording, verifying, and controlling company expenses. They ensure that all costs are valid, properly authorized, and correctly accounted for in the company's financial system.

Key Responsibilities

Expense Management

Collect and verify employees' expense claims (travel, food, accommodation, office expenses, etc.). Check supporting documents like bills, receipts, and approvals. Ensure expenses comply with company policies.

Accounts & Payments

Record expenses in accounting/ERP software. Process vendor and employee reimbursement payments on time. Track advances given to employees and adjust against claims.

Compliance & Audit

Ensure GST, TDS, and other tax compliance on expenses. Maintain expense-related documentation for audits. Support internal and external auditors with reports and evidence.

Reporting & MIS

Prepare periodic expense reports (daily, weekly, monthly). Analyze spending trends and suggest cost-control measures. Reconcile expense accounts with bank statements.

Policy & Coordination

Communicate expense policies to employees. Coordinate with HR, Finance, and Department Heads for approvals. Highlight irregularities or policy violations. Record day-to-day expenses in accounting / ERP software (Tally, SAP, Zoho, etc.) Process vendor invoices and employee reimbursements on time Maintain proper records for internal and external audits Prepare daily/weekly/monthly expense MIS reports/ Analytical & reporting ability Coordinate with HR, Finance, and Department Heads for approvals Identify irregularities and ensure compliance with company expense policies Graduate in

Commerce / Finance

(B.Com / M.Com preferred) 1-3 years of experience in accounts/expense management Good Excel & reporting skills Timely settlement of expenses & reimbursements Error-free accounting entries Compliance with company policy & statutory requirements Cost-saving recommendations through analysis Attention to detail & accuracy Knowledge of

Accounting & Taxation (GST, TDS, etc.)

Good communication & coordination skills

Salary & Benefits:

Salary: ₹ [Enter range - e.g., 15,000 - 20000 ctc per month]
Job Type: Full-time

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

Provident Fund
Language:

English (Required)
Work Location: In person