Job Description

Key Responsibilities1. Vendor & Purchase Management

Coordinate with vendors for office supplies, services, printing, travel, logistics, and training material procurement. Maintain vendor database, quotations, comparatives, and pricing records. Process vendor bills, manage follow-ups, and track payments. Ensure timely renewals of AMC, subscriptions, software licenses, and service agreements.

2. Billing, Expense & Accounting Support

Prepare and maintain monthly expense sheets, approvals, and reimbursement records. Track payments, expense claims, and maintain proper supporting documents. Assist in recording entries in accounting software (Tally/Zoho Books). Support invoice creation for training programs, consulting services, and client engagements. Maintain petty cash account, receipts, vouchers, and reconciliations. Coordinate with CA for GST/TDS working and monthly compliance.

3. HR Coordination

Support recruitment activities--posting roles, screening applications, scheduling interviews. Assist in onboarding of new employees (documentation, ID creation, induction). Maintain attendance, leave records, timesheets, and monthly HR reports. Coordinate employee travel, tour approvals, reimbursements, and settlements. Help maintain employee files, contracts, and statutory documentation.

4. Administrative & Office Operations

Manage day-to-day office administration--stationery, housekeeping, facility upkeep, equipment management. Draft letters, emails, reports, and internal communication as needed. Support logistics for training programs, workshops, client meetings, and outreach events. Maintain physical and digital filing systems for admin, HR, vendor and finance records. Manage calendars, schedule meetings, and coordinate with internal teams.

5. Documentation & Compliance

Maintain proper records of MoUs, agreements, purchase orders, payment records, bills, and receipts. Ensure audit readiness by organising vouchers, invoices, and documentation. Assist senior management in compliance-related documentation for HR, finance, and operations.
Job Type: Full-time

Pay: ₹9,963.27 - ₹15,366.21 per month

Work Location: In person