Job Description

JOB DESCRIPTION - ACCOUNTS EXECUTIVE

Location:

Thiruvarur

Reporting To:

Accounts Manager/Finance Head

1. Job Overview

The Accounts Executive is responsible for maintaining accurate financial records of the retail showroom, ensuring statutory compliance, controlling daily cash and billing transactions, supporting payroll activities, and coordinating with auditors and government departments. The role plays a key part in financial discipline, reporting accuracy, and compliance with Tamil Nadu and Central statutory norms.

2. Key Responsibilities

A. Accounting & Bookkeeping

Maintain day-to-day accounts including

sales, purchase, expenses, cash, and bank transactions

Post entries accurately in accounting software (Tally / ERP / POS-integrated systems) Prepare

daily cash book

, bank book, and ledger reconciliation Monitor petty cash and ensure proper documentation
B. Sales, Billing & Cash Control

Verify

daily sales reports

from POS / billing counters Match cash, card, UPI, and credit sales with system reports Track customer advances, credit sales, and refunds Ensure timely deposit of cash into bank
C. GST & Statutory Compliance

Prepare and file

GST returns

(GSTR-1, GSTR-3B, reconciliation) Maintain GST sales, purchase, and input tax credit records Handle GST notices, audit queries, and department follow-ups Ensure compliance with

Tamil Nadu Commercial Taxes

norms
D. Payroll, EPF & ESI

Process

monthly payroll

for showroom staff Prepare and file

EPF & ESI returns

and challans on time Maintain employee salary records, deductions, advances, and incentives Coordinate with HR for attendance, leave, and wage revisions
E. TDS & Income Tax Support

Deduct and deposit

TDS

as applicable Prepare TDS returns and issue Form 16 / 16A Support Income Tax filings and audit requirements
F. Vendor & Purchase Accounting

Verify supplier invoices and GRN entries Maintain vendor ledgers and aging reports Ensure timely payments and resolve discrepancies
G. MIS & Reporting

Prepare

daily, weekly, and monthly MIS reports

Submit sales, expense, profit, and variance reports to management Assist in budget tracking and cost control analysis
H. Audit & Compliance Support

Coordinate with

internal auditors, statutory auditors, and consultants

Maintain proper filing of vouchers, bills, and statutory records Support annual closing and stock audit activities
3. Skills & Competencies

Strong knowledge of

retail accounting and GST

Hands-on experience with

Tally / ERP / POS systems

Understanding of

EPF, ESI, TDS, payroll laws

Attention to detail and accuracy Ability to handle pressure during month-end and festive seasons Good coordination and communication skills
4. Educational Qualification

B.Com / M.Com / BBA (Finance)

or equivalent Additional certification in

GST / Tally

is an advantage
5. Experience

0-2 years

of experience in accounts
Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹16,000.00 per month

Benefits:

Food provided Provident Fund
Work Location: In person