Job Description

Knowledge of trucking industry billing practices and terminology Experience with factoring companies and freight payment platforms (e.g., TriumphPay, OTR Solutions, RTS) Strong understanding of rate confirmations, BOLs, and PODs Attention to detail and accuracy in handling multiple accounts Excellent communication and follow-up skills Proficiency in accounting or TMS software (e.g., QuickBooks) Ability to manage deadlines in a fast-paced logistics environment. 1.

Invoicing & Billing

Prepare and issue freight invoices accurately and promptly after delivery confirmation.
2.

Payment Tracking & Collections

Monitor outstanding invoices and maintain an accurate AR aging report. Follow up with brokers, shippers, and direct customers for payment status and resolve any disputes. Communicate professionally to ensure timely collections while maintaining strong customer relationships. Apply incoming payments to customer accounts accurately in the accounting system.
3.

Documentation & Recordkeeping

Maintain complete and organized records of invoices, payments, and supporting documentation. Ensure all required paperwork (BOL, POD, rate confirmations) is properly attached for auditing or customer verification.
4.

Reconciliation & Dispute Resolution

Reconcile AR ledgers to ensure all payments are correctly posted. Research and resolve short payments, chargebacks, or payment discrepancies with brokers/customers. Work with dispatch, operations, and billing teams to correct load or rate errors.
5.

Reporting & Analysis

Generate AR aging and cash flow reports for management. Track key performance metrics such as DSO (Days Sales Outstanding). Assist in monthly, quarterly, and year-end closing processes.
6.

Customer & Internal Communication

Coordinate with operations and dispatch to verify delivery details or load completion. Provide customers with any requested documentation for payment processing. Collaborate with management to identify recurring payment issues or inefficiencies.
7.

Compliance & Audit Support

Ensure all invoicing complies with company policies and customer contract terms. Support internal and external audits by providing necessary documentation. Verify all load information -- such as rate confirmations, bills of lading (BOL), and proof of delivery (POD) -- before billing customers. Ensure all accessorial charges (detention, layover, lumper fees, etc.) are included in invoices. Upload invoices and supporting documents to customer portals (e.g., TriumphPay, MyCarrier, EDI systems).
Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Benefits:

Health insurance Provident Fund
Ability to commute/relocate:

Phase 7, Mohali - 160055, Punjab: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

total work: 1 year (Preferred)
Work Location: In person