Job Description

Role Purpose

Ensure accurate, timely, and compliant accounting for the Education Department's schools/units, including fee accounting, vendor management, payroll support, statutory filings, and monthly closings; provide reliable MIS to leadership for decision-making.

Key Responsibilities1) Academic Fee & Receivables Management

Post and reconcile

student fee collections

(tuition, transport, hostel, activity fees) across ERP/Tally/Excel. Maintain

feeder lists

, concessions/waivers, scholarships, and

AR ageing

; drive follow-up for dues with transport/admin teams. Reconcile

bank deposits vs. fee collection reports

(daily/weekly); resolve variance.
2) Payables & Procurement Support

Verify

vendor invoices

(transport, housekeeping, security, stationery, lab supplies) against

PO/GRN/Contracts

; ensure correct

GST

treatment. Process payments within TAT; maintain

vendor ledgers

,

advance

and

retention

accounts. Assist in vendor onboarding (PAN, GSTIN, bank KYC) and

compliance documentation

.
3) Payroll & Statutory Compliance (Education Units)

Coordinate monthly

payroll inputs

(new joiners, separations, leave without pay, arrears, incentives). Prepare and post

salary JV

, and reconcile

payroll registers vs. GL

. Support statutory returns:

PF/EPF/ESI

,

Professional Tax

,

TDS on salaries & vendors

; track challans and filing calendars.
4) General Ledger, Closing & MIS

Pass

JVs/adjustments

(accruals, prepaid, provisions); maintain

fixed asset register

and depreciation schedules. Complete

monthly closing

for school units; prepare

Trial Balance

,

P&L

,

Balance Sheet schedules

. Produce

MIS

: unit-wise budget vs. actuals, cost centre reports (academics, transport, hostel), fee realization %, and cash flow snapshots.
5) Audit & Controls

Prepare audit schedules and support

internal/external audits

; implement recommendations. Ensure

document retention

(invoices, vouchers, contracts, challans) and

process controls

(maker-checker, approval matrix).
6) ERP & Process Improvement

Operate and improve

ERP/Accounting system

(e.g., Tally/Zoho/SAP) for Education workflows (fees, transport, payroll). Standardize formats, checklists, and

SOPs

(fee concessions, transport billing, petty cash, imprest).
7) Stakeholder Coordination

Work closely with

Principals, Admin Coordinators, Transport Manager, HR/Payroll

, and external vendors. Provide timely financial insights to

Director-Education

and Finance leadership.
Qualifications & Experience

Bachelor's/Master's in Commerce/Accounting/Finance

(B.Com/M.Com).

2-5 years

of accounting experience;

education sector

/multi-unit experience preferred. Working knowledge of

Tally/ERP

,

GST

,

TDS

,

PF/ESI

, and

Excel

(pivot, VLOOKUP, SUMIF).
Skills & Competencies

Accounting accuracy

, reconciliation expertise, and closing discipline.

GST/TDS/Payroll

understanding; familiarity with

PF/ESI

processes.

ERP proficiency

; strong

Excel

reporting and data validation.

Stakeholder communication

; ability to work to deadlines and multi-task.

Integrity & compliance mindset

; attention to detail.
KPIs (Performance Metrics)

Monthly Closing Timeliness

(e.g., by T+5 business days).

Fee Realization & AR Ageing

(AR >60 days within target range).

Vendor Payment TAT

and

GRN-to-Invoice

match rate.

Statutory Compliance

(on-time filings; zero penalties).

Audit Observations

(closure rate; repeat issues avoided).

MIS Accuracy

(variance <0.5% vs. TB).
Tools & Systems

ERP/Accounting

: Tally/Zoho/SAP (as applicable).

Excel/Sheets

,

Email

,

Document Management

.

Bank Portals

for payments & downloads.

Payroll module

(if integrated).
Work Hours & Travel

Standard Head Office hours;

month-end closings

may require extended hours.

Occasional travel

to school units for audits, inventory checks, and reconciliations.
Compliance & Policies

Adherence to

Finance & Procurement SOPs

,

Approval Matrix

,

Document retention

norms. Ensure

data privacy

for student/employee records;

ethical conduct

in all dealings.
Job Type: Full-time

Pay: ?25,000.00 - ?30,000.00 per month

Work Location: In person