Job Description

To manage

end-to-end administrative and accounting functions

of the organization, ensuring

financial accuracy, statutory compliance, smooth office administration, vendor coordination, payroll support, and documentation

for industrial, commercial, and residential laundry & dry-cleaning operations.

Key Responsibilities

A. Accounts & Finance Responsibilities

1. Accounting & Bookkeeping

Maintain day-to-day accounting entries in

Tally

Handle: Sales invoices & service bills Purchase entries & expense vouchers Journal entries and ledger scrutiny Maintain

bank book, cash book, and petty cash

2. Billing, Receivables & Payables

Coordinate client billing as per: Contracts, SLAs, and rate cards Track receivables, outstanding payments & follow-ups Prepare ageing reports for debtors Manage vendor payments and payable schedules

3. GST & Statutory Compliance

Prepare and file: GST returns (GSTR-1, GSTR-3B, etc.) TDS returns & challans Reconcile: GST sales & purchase data Input tax credit (ITC) Coordinate with CA / auditor for: Monthly & annual compliance Audits and assessments

4. Payroll & Expense Control

Process monthly payroll in coordination with Admin/HR Calculate: Salaries, overtime, incentives PF, ESIC, Professional Tax deductions Control and monitor operational expenses: Fuel, vehicle maintenance Chemicals, consumables, utilities

B. Administrative Responsibilities

1. Office & Facility Administration

Manage day-to-day office administration Handle stationery, utilities, office supplies & vendors Maintain admin registers, files & records

2. Vendor & Purchase Coordination

Coordinate with suppliers for: Laundry chemicals Packing material Uniforms & PPE kits Maintain purchase records and vendor agreements Assist management in cost comparison & negotiations

3. Asset, Inventory & Vehicle Records

Maintain records of: Office & plant assets Laundry machinery documentation Vehicles (RC, insurance, permits, PUC) Track fuel usage and maintenance expenses

4. Manpower & Compliance Support

Maintain staff records: Attendance, joining documents Salary & statutory records Support labour law compliance documentation: PF, ESIC, minimum wages Assist during inspections & audits

C. Coordination & Reporting

Prepare MIS reports for management: Monthly financial summary Outstanding & cash flow reports Expense vs budget analysis Coordinate with: Operations team HR/Admin staff External CA, auditors & consultants Support tender documentation, client audits & renewals

Key Skills & Competencies

Strong knowledge of

Accounting, GST & Tally

Experience in

manpower-intensive operations

Good administrative & coordination skills Ability to manage

multi-location data

Proficiency in

MS Excel & reporting

High attention to detail & compliance orientation Good communication skills in

Gujarati, Hindi & English

Qualification & Experience

B.Com / M.Com / MBA (Finance)

3-8 years

of experience in Admin & Accounts Experience in

laundry, facility management, logistics, housekeeping, hospital, or service industries

preferred

Working Conditions

Office/plant-based role Occasional visits to client sites, plants & banks Extended working hours during audits, month-end closing & GST filing

Key Performance Indicators (KPIs)

Timely billing & collection efficiency Accuracy in accounts & GST compliance Cost control & expense monitoring Audit observations & compliance status Timely MIS reporting
Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹27,000.00 per month

Benefits:

Health insurance Leave encashment Paid sick time Paid time off Provident Fund
Work Location: In person