Job Description

Batch & Timetable Management

Plan and execute

batch scheduling, student allocation, and classroom mapping

based on enrollments and faculty availability. Create and regularly update

class timetables

and ensure timely communication to faculty and students. Coordinate batch commencements and transitions, ensuring readiness of classroom and learning resources.

Faculty Coordination & Management

Coordinate the schedules and availability of

Spoken English Faculty

, ensuring smooth lesson delivery without conflicts. Track and manage

faculty attendance

, class replacements, and leave planning. Serve as the first point of contact for faculty regarding academic planning, teaching aids, and classroom support. Monitor

faculty performance

, punctuality, and engagement, escalating issues to the Academic Manager when necessary.

Student Oversight

Ensure proper

student allocation

, registration tracking, and batch placement based on levels. Maintain

student attendance records

, follow up on absentees, and ensure academic progress and discipline. Respond to student academic queries or concerns related to timetables, learning materials, or faculty issues.

Materials & Teaching Aids Management

Distribute and track

academic books, digital materials, worksheets, and course kits

. Ensure

digital teaching aids (e.g., presentations, audios, smartboard content)

are available and accessible to faculty. Keep records of inventory and requirements for classroom supplies and spoken english resources.

Academic Execution & Quality Control

.

Supervise and ensure

discipline and punctuality

among students and staff during academic hours. Monitor the quality of academic delivery and report inconsistencies or improvement areas to the Academic Manager.

Coordination & Reporting

Maintain and update

daily academic trackers, class logs, issue reports, and schedule rosters

. Provide

daily/weekly updates

to the Academic Manager regarding batch status, student behavior, faculty concerns, and materials issued. Coordinate with the admissions and tech support team to resolve technical, student, or classroom concerns.

Classroom Environment & Student Experience

Create a student-friendly and

structured learning environment

that ensures high satisfaction and progress. Assist in organizing

evaluations, feedback collection, mini-exams, or activity days

within the German department.

Required Qualifications & Skills:

Bachelor's degree in

Education, Language Studies, Management

, or any relevant field. Minimum

2+ years of experience

coordinating academic operations, preferably in a

language institute

. Proven

team leadership experience

in managing faculty and classroom operations. Excellent

verbal and written English communication

skills. Strong organizational, multitasking, and time-management abilities. Familiarity with academic tracking systems, Google Sheets, MS Office, and basic educational tech tools.
Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month